View, export and manage entries

What you’ll achieve

Follow these steps to open the Plattio Forms Entries screen, view full submission details (including uploaded files and signatures), export entries as CSV, remove entries in bulk, and mark entries as Read/Unread or Spam/Not Spam.

Prerequisites

• You must be signed in to WordPress with the account capability that can access Plattio Forms admin screens.
• Entry storage must be enabled for your forms — otherwise the Entries screen will show “New submissions will appear here when entry storage is enabled.”

Open the Entries screen

1. In the WordPress admin, go to the top-level menu Plattio Forms and click Entries (page slug: admin.php?page=plattio-forms-entries).
2. Use the toolbar filters at the top to narrow results: choose a Form, pick a Status (All statuses / Unread / Read / Spam) and type into the search box (placeholder: Search entries), then click Filter.
3. If the list has many pages, use the pagination controls at the bottom to navigate.

View an entry’s details (files, signatures, metadata)

1. In the entries table click the entry #ID or the View action to open the entry detail page (URL includes &entry_id=...).
2. When you open an unread entry it will be marked as Read automatically.
3. On the entry detail page you will see submitted fields, any attached files, and entry metadata such as Status, User, IP address and Browser.
4. Files attached to the entry appear as file links. For signature fields the UI provides a small preview and actions such as View signature and Download PNG. Signature images are served by a secure tokened URL and will open or download as a PNG.
5. To change status for the open entry use the actions on the detail page: Mark as Spam (or Not Spam when already marked), or Delete. Delete requires confirmation.

Bulk delete entries

1. On the Entries list, select entries using the checkboxes or the top Select all entries checkbox.
2. From the Bulk actions dropdown choose Delete permanently, then click Apply.
3. The plugin processes up to 200 IDs per bulk request. After completion you will be redirected back with a notice indicating how many entries were removed.

Export entries to CSV

Plattio Forms can stream entries as a UTF‑8 CSV for download. The export respects filters you selected (form/status/search).

1. Filter the list to the entries you want to export (Form, Status, search) on the Entries screen.
2. If an Export entries control is shown on the Entries screen use it; otherwise the plugin supports the admin action admin.php?action=plattio_forms_export_entries (protected by nonce plattio_forms_export_entries) to trigger a CSV download. The exported CSV includes stable columns and is streamed with a UTF‑8 BOM for spreadsheet compatibility.
3. Large exports are paginated on the server and may take longer for very large datasets.

Expected results

• Opening an entry sets its status to Read (if it was Unread).
• File links and signature actions let you preview or download attachments; signature downloads are PNG files served via a secure token URL.
• Bulk delete removes entries permanently and will report the count on return; note the 200-ID-per-request limit.
• CSV export downloads a UTF‑8 CSV you can open in spreadsheet software; very large exports are streamed in pages.

Limitations and troubleshooting

• Permissions and nonces: admin actions require the correct user capability and valid nonces. If you cannot access the Entries screen or actions fail, confirm your account has the correct administration capability.
• Bulk deletes are capped at 200 entry IDs per request; split larger deletions into batches.
• Signature files must be PNG images served from the plugin’s uploads subfolder and are accessed via a 64‑character token. If a signature URL fails to open, it may be expired, invalid, or the file moved.
• If no entries appear, verify that entry storage is enabled for the form(s) and that submissions were actually stored (the admin UI may show “New submissions will appear here when entry storage is enabled”).
• CSV export may be slow for very large datasets since the file is streamed and paginated server-side.

If something goes wrong

• Action links that fail usually return or redirect with a notice when nonces or capabilities are invalid — re-open the Entries screen and try again from the list view.
• For missing or broken signature images confirm the file still exists in uploads and the token in the URL is a 64‑character alphanumeric token.